5. Posting of Academic Performance Information

Policy Number: 5
Date Developed: 6/98
Date Revised/Reviewed: 2/01
Reference Policy Number: 4

Doctor of Chiropractic Program:

Students at Palmer College are protected by federal law (Family Educational Rights and Privacy Act) which safeguards against the public posting of any personally identifiable information without their written consent. This information includes, but it is not limited to, performance on examinations. The public posting by student’s name, matriculation number or social security number without written permission is a violation of the law.

Public posting may only occur using a procedure that is not in violation of the law. This can be accomplished either by obtaining the student’s uncoerced written permission to do so, or by using code words or randomly assigned numbers that only the instructor and the individual student know. Posting of academic performance data must be in random order.

Process:

Upon matriculating into Palmer College of Chiropractic, each student will be solicited to provide the College permission to post academic performance information on public display utilizing a personal identification number (e.g. matriculation number,) known to the student and the College. During the College Orientation process, each student will be asked to sign a permission / denial slip, which will be a part of their permanent record to be placed on file with the Registrar.

The names of those students requesting NOT to have their grades posted will be forwarded to the appropriate faculty and / or administrators by the Registrar for appropriate notification and response. These students will make arrangements with their individual instructors to have grade information provided to them.
All faculty will include a short statement within their course syllabus that notifies the student of the faculty’s usual grade dissemination procedures and reiterates the options available for receiving academic information. A student may choose at any time to retract permission to have grades posted. The student must fill out and date a new permission / denial slip provided by the Registrar. The permission / denial slips are on file with the Registrar and the updated information is to be placed in the student’s file.

Due to reasons of security, the use of e-mail dissemination of individual grades is not recommended. In the event this mode of dissemination is used, a written release from the student is required and must be kept with the student’s documentation by the individual faculty.